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Press Conference and Media Launch Virtual Reality

20 Members from the Media immersed in High-End Virtual Reality at the same time - being guided by Saray Kumalo the first black South African women to summit Mount Everest.
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We were recently asked to provide a virtual reality activation for 20 people simultaneously at a launch to the Media. If you are in the virtual reality industry you will know how technical it is to setup multiple HTC VIVE virtual reality systems in the same room. If you are not in the industry believe us when we tell you it is one of the toughest things to do in Virtual Reality especially with the high-end HTC VIVE systems which offers some of the best current virtual reality experience.

The HTC VIVE virtual reality headset uses outside in tracking. In order to setup a VIVE system you need to setup two base stations. These base stations set the space in which you can move as well as tracking the headset and controllers in the tracking space. These base stations can only be placed 5 meters apart from your playing space creating plus minimum 25 square meters of playing space. Inside the playing space. Allowing us to have a maximum of 5 VR headsets operating in the space without people bumping into each other.

For every 25 square meters you can have a maximum of 5 HTC VIVE units. For this media launch we had to cater for 20 simultaneous users from the media. To make things even more complicated is that you cannot setup another set of VIVE’s next to each other and just add two more base stations. When another set of base stations see the other base stations then the tracking doesn’t work, and you render the complete setup useless. In order to have more HTC VIVE virtual reality headsets setup you need to either move them to another room or create a physical barrier between the Base stations so that they do not see each other. To make it even more complicated the infrared bounces off the Virtual Reality headset and reflective surfaces which can in turn cause even more disruption and render the complete setup useless.

multiple htc vive virtual reality user setup

Above is an image of a typical VIVE single user setup. As part of the Media Launch in Virtual Reality we had to setup 20 of these stations in order to accommodate 20 journalists at the same time.

Virtual Reality press conference

Above is a 3D Render that we created as part of our pitch to the client and to determine optimum setup of the HTC VIVE virtual reality systems. As far as we know no other company in South Africa has setup so many HTC VIVE systems in one room before. It was quite a challenging task but we have managed to get it done! – for us this is quite an achievement.

Mount Everest Panorama Image

As part of the Multiple HTC VIVE virtual reality headset setup. We were commissioned to create the stand. The idea was to create the stand itself to look like Mount Everest base camp. We decided to print a 21 meter long panorama image of Mount Everest on both sides to give people a panorama 360° view of Mount Everest around the setup.

mount everest panorama image

We envisioned the stand to look something like the 3D Render below. Resembling base camp. We were able to source original prayer flags, built an altar similar to the one found at Mount Everest Base Camp 1 and also had some climbing gear and tents setup in the display area. To take things to the next level we laid down snow blankets on the floor, had snow machines as well as ambient fog to cover the floors.

Mount Everest Virtual Reality Setup

Below is a video that we have taken during the setup of the Mount Everest Virtual Reality Stand. If you are interested in a custom branded virtual reality 4D experience talk to us, we can make it happen!

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Setup of the Virtual Reality Mount Everest stand for the Media Launch.

Candid Video of the Setup of the 4D Virtual Reality Mount Everest experience stand

I took a candid video of the setup process of the Mount Everest Virtual Reality stand. As part of the stand we had snow blankets, snow blowers, fog machines, televisions, fans, air cons and lots of fake snow!

Mount Everest Virtual Reality Experience Images

Below is some images that we took during the virtual reality press conference.

press conference virtual reality

People inside the virtual reality experience

saray kumalo virtual reality

Saray Kumalo – In Virtual Reality guiding the Media through the Mount Everest Experience.

virtual reality press conference

virtual reality media conference

Talk to us today if you are interested in getting your own virtual reality experience. We are here to help!

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Contact us

We welcome you to contact us for more information about any of our 360° Video, 3D Scanning, Virtual Reality, Augmented Reality or Mixed Reality products or services.


  • 11 Scafell Road, Floracliffe, Johannesburg, Gauteng, South Africa, 1709.
  • ronel@mixed-reality.co.za
  • +27 72 9722 724 (Ronel Ferreira)
  • +27 72 234 7513 (Gerald Ferreira)
  • +27 11 672 0908 (Office)

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